SWCYHA

SOUTH WOOD COUNTY YOUTH HOCKEY ASSOCIATION

Board of Directors’ Meeting Minutes

3/26/2007

Meeting was brought to order by President Dave Steinhilber at 7:10p.m.  Board members present were Candy Blakeslee, Eileen Hillila, Daniel Janik, Tim McNaughton, Lynn Schroer, Doug Kreuser and Dave Steinhilber.  Bernie Esselman, Jane Overfelt and Dan Paulsen were absent.

Reviewed minutes from February 26^th meeting, motion by Blakeslee to approve, second by Hillila, motion carried.

President’s Report

Replacements are needed for the bookkeeper and referee scheduler positions. 

Code of Conducts for parents and coaches were approved By Proxy. Discussed changing one line from “immediate loss of ice time” to “in loss of ice time”.  Motion to approve as amended made by Krueser, second by McNaughton, carried.

Post signage stating no camera phones allowed in locker rooms.

Any policy or policy changes need to be signed and dated with the meeting date it was approved.

SWCYHA will host the Squirt B State Tournament for 2008.

State tournament bid for 2009 id due this Friday, discussion regarding which team to bid was discussed.  First choice will be PW A, second choice Squirt A. 

Volunteer hours – several people are short hours. Ice out and track meets will be the last opportunities for this year. 

Golf Scramble – Bull’s Eye has contacted us.  A committee needs to be formed to head up this event and handle all donations, thank you letters, etc.  Sharing event with WIAA Boys and WIAA Girls discussed.  Need to find out if they want to co-op on this event.  Decisions will need to be made by the end of the next meeting so a date can be set and Bull’s Eye can be notified.

Summer Camp – Craig Dakins is looking at the week of July 23^rd for his camp.

Discussions ongoing regarding a 3 week camp in the evenings to utilize ice.

Summer League –Dates not set at this time.

Registration Fall 2007- Lynn and Jane will meet to finalize the details and report back to the Board. Discussed raffles, football games, and handbooks. Flyers to k-4 students will be distributed in the fall.

Software is coming, waiting on the new Board to evaluate needs.

Equipment Rental – Brian Reimer and Bernie Esselman will be taking this over.  Equipment is rented to in-house leagues and for our summer camps.  Equipment is not available to rent for AAA hockey.  Equipment room should be cleaned and all equipment we don’t need or use should be sold.

Tournament Dates – Deb Edwards will present at the next Board meeting.

Board Elections – 9 nominees for 5 positions.  Voting at ice out on 4/2 and at the banquet on 4/13.

Banquet –need to send out reminder to RSVP.  No baskets, 50/50 raffle instead. 

Distribute end of year evaluation forms to members. 

Financial – per Steinie’s conversation with Bill Vickroy, the check for the 3 games we hosted should be coming in April.  The loss of ice insurance money will be coming in too.

Cartridges for kids – Dan Janik made a motion to spend up to $1,000.00 of the Cartridges for Kids money on an awning for the outside of the concession stand.  Eileen Hillila seconded the motion, motion carried. 

WIAA Girls co-op agreement is for 2 years.

Treasurer’s Report – no report.

Motion to adjourn, Eileen Hillila, TimMcNaugthton second, motion approved.